Privacy Policy

Brian O’Kennedy & Associates Privacy Policy and GDPR

Here at Brian O’Kennedy & Associates, your privacy and the security if your data is important to us, this privacy policy will explain how our organization uses the personal data we collect from you when you use our website.

What data do we collect?

Our Company collects the following data:

• Personal identification information (Name, email address, phone number, home or business address)
• Legal information in the form of land title deeds, folios and maps.
• We also may hold account information necessary to process your account

How do we collect your data?

You directly provide our company with most of the data we collect. We collect data and process
data when you:

• Contact us via our contact page on our website
• Provide information to us via phone calls, or initial consultations
• View and use our website (browser cookies)

Our Company may also receive your data indirectly from the following sources:

• Solicitors acting on your behalf
• Previous designers or consultants
• Information contained within the body, conversation history or signature of an email.

How we will use your data?

We may use your personal data for the following:

• Offering fee proposals and terms of engagement
• Sending updates, publications and news related to our company
• Process an application for a position within our company
• Handle general queries
• Preparing a project brief
• On project documents (drawings, reports, maps, affidavits, planning forms, building control management systems processing)
• Process and manage your account

Sharing your data?

We do not share any personal data with third parties unless:

• You have requested us to do so
• A third party have contacted us on your behalf, and you provide consent to the transfer of data
• We are required to do so in relation to unlawful activities

How do we store your data?

We store your data digitally on our servers and in hard copy in our secure filing system at our office location.

Our company will keep your data for a period of 7 to 12 years depending on the type of project and client architect agreement. Once this time period has expired, we will delete your data by having out IT consultant delete files permanently from our servers and having all hard copy files removed from our office from shredding and recycling.

Marketing?

Our company does not have a marketing policy in place and will use your data for marketing.

 What are your data protection rights?

Brian O’Kennedy & Assocaites would like to make sure you are fully aware of all of your data protection rights.
Every user is entitled to the following:

The right to access – You have the right to request our company for copies of your personal
data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that our company correct any
information you believe is inaccurate. You also have the right to request our company to
complete information you believe is incomplete.

The right to erasure – You have the right to request that our company erase your personal
data, under certain conditions.

The right to restrict processing – You have the right to request that our company restrict the
processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to our company’s processing
of your personal data, under certain conditions.

The right to data portability – You have the right to request that our company transfer the

data that we have collected to another organization, or directly to you, under certain conditions.

What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and
visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

For further information, visit: www.allaboutcoookies.org

How do we use cookies?

Our Company uses cookies to understand how you use and experience our website.

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

o            Functionality – Our Company uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.

o            Analytics- Our Company uses these cookies (example: google analytics) to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser and / or device. Our Company uses these to analyse how our website is used and better tailor the experience for our users. 

How to manage cookies

You can set your browser not to accept cookies however, in a few cases, some of our website features may not
function as a result.

Privacy policies of other websites

The Brian O’Kennedy & Associates website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

Our Company keeps its privacy policy under regular review and places any updates on this web
page. This privacy policy was last updated on 07 May 2019.

How to contact us

If you have any questions about Our Company’s privacy policy, the data we hold on you, or you
would like to exercise one of your data protection rights, please do not hesitate to:

Email us at info@bok.ie

Call us at 021-4899854

Write to us at ‘Shannon House’, Church Road, Douglas, Co. Cork